How to Plan a Smooth Office Move

How to Plan a Smooth Office Move

Posted by Steinway Moving & Storage on Apr 27, 2017 12:26:50 PM

Moving to a new office space can be stressful, but there are steps you can take to minimize the disruption to your business. Through careful planning, you can ensure that all your employees know what to expect from the move, which will help to minimize confusion and may help your business get up and running in the new location as quickly as possible. Use these tips to ensure your office move goes smoothly.

Create a Timeline

Creating a timeline for the move is the first step in any successful office relocation. It's essential not to rush this process. Even a small office move typically takes at least three months to plan, while a larger company may need six to eight months to take care of all the details.

Prepare Your Employees

Once you have prepared a realistic timeline for the move, it's time to inform your employees about what they should expect. Let everyone know when the equipment they use regularly will be moving to the new location so they don't turn up to work one day to find they don't have what they need.

You should also tell your employees how you want them to contribute to the move. Give each person a deadline for packing up their own files and personal items so they can be moved to the new location on time. If you have a large number of people working for you, it can be helpful to appoint supervisors who are responsible for ensuring everyone is packed and ready to move when the time comes.

Make a Budget

Moving to a new office involves several different types of costs. As well as covering the cost of hiring a moving company, you may also need to purchase additional office furniture for the new space, set up new utility contracts, and pay cancellation fees for the contracts in your current location. At the beginning of planning your office move, make a list of all costs you expect to face during your move so you can ensure the cash to pay for them is available.


Topics: Commercial Moving



A-1 First Class Commercial Move Planning Guide EBook

Small offices should begin planning for a move at least three months ahead of time. Medium to large offices should begin planning at least six to eight months in advance.

6-12 Months Beforehand:
Select a site and develop options that meet the criteria for your new location.

6-8 Months In Advance:
Begin preparing for your move.

3-6 Months Prior:
Develop the site and coordinate a construction timeline.

6 Weeks Before Your Move:
Install any new equipment and schedule a walk-through of your new space.

For details on this timeline and other valuable information on moving your business, download your FREE copy of the A-1 First Class Commercial Moving Guide.

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