The key to a successful corporate relocation lies in streamlining the process as much as possible, which begins and ends with those professionals you enlist to tackle the lengthy list of tasks involved in facilitating such a complex transition.
By lightening the load of your employees and executive staff, and leaving the so-called “heavy lifting” to a project manager, it’s far more likely you will be able to maintain operations with minimal interruption, while ensuring the majority of your precious resources are spent furthering your own business rather than caught up in tactical tasks better left to the experts.
Plan the Particulars
The most crucial component is time, something which may not be a luxury to your particular infrastructure. Anywhere from six months to a year is an ideal window to properly plan a corporate relocation; however, there are many instances when three months or less is the reality business owners are forced to contend with.
The more you can maximize this period by enlisting a project manager to coordinate the many facets in play, the better. Communication is key, from all angles, and will minimize any misunderstandings along the way. By utilizing your time to land on an acceptable moving and relocation budget, you can then progress to selecting a company that presents the best fit for your particular needs.
The Perfect Choice
When choosing your corporate moving and relocation specialists, the right choice comes down to research, first and foremost. Whether conducting your own, or relying on reviews and word-of-mouth from family and friends, there’s no substitute for due diligence.
It’s recommended, time allowing, that you try to gather three estimates during this stage, and be sure to come away with a detailed outline of all costs, inclusions and exclusions, and insurance options available.
Divide & Delegate
At that point, place your focus on those components which truly require personal handling by your staff, and leave the rest to the professionals! Packing larger pieces, dismantling and reassembling furniture and workstations, and coordinating tech installation can more than likely be fulfilled by your corporate solutions partner, leaving your own resources to attend to the more important tasks of taking inventory of personal paperwork, documents, and office supplies.
Be sure to have a detailed floor plan mapped out for the new location; this will make the process of setting up computers, phone lines, and internet services around existing electrical outlets, water sources, and lighting far easier. Workstations will need to be measured out and arranged in such a way as to maximize space, creating a perfect opportunity to consolidate larger, cumbersome equipment and furnishings that may have worn out their usefulness over time.
On the day of the move, it’s best to minimize the presence of too many staff members, to avoid unnecessary chaos and confusion. The initial set up may extend beyond just one day; but the more planning which goes into the relocation process, the smoother the transition will be.
The Steinway Solution
Steinway Moving & Storage offers moving and relocation services that provide both local and interstate commercial and industrial clients everything from packing and unpacking office contents, to import/export capabilities, as well as storage and custom clearance options, if needed. As an agent for Atlas Van Lines, they pride themselves on personal attention to detail, while going above and beyond for each and every client. Contact Steinway to request a consultation today.